AP/AR Specialist

We’re looking for an Accounts Payable & Receivable Specialist. In this role, you’ll be the architect of accounts payable & receivables process, ensuring smooth and timely payments to vendors while safeguarding our financial integrity.
This is an advanced, hands-on position that requires a deep understanding of core accounting principles and a willingness to wear multiple hats.

Responsibilities:

• Process and Manage Accounts Payable: Review, approval, and process supplier invoices for accuracy and completeness against purchase orders (POs)
• PO Matching Mastery: Ensure meticulous matching of three-way po’s (receipt, invoice, and PO) before approving payments
• General Ledger (GL) Coding Guru: Assign appropriate general ledger codes to all transactions, maintaining accurate and consistent financial records
• Payment Request Champion: Prepare and submit payment requests according to company policies and vendor terms
• Reconciliation Rock Star: Perform vendor & customer reconciliations to ensure all accounts are balanced and accurate
• Process Optimization Pro: Continuously evaluate and improve the accounts payable process for efficiency and accuracy
• Vendor Liaison: Build and maintain positive relationships with key vendors and customers, ensuring clear communication and timely resolution of inquiries
• Financial Reporting Contributor: Assist with the preparation of financial reports as needed
• Startup Spirit: Embrace the fast-paced startup environment, be adaptable, and wear multiple hats as needed
• Maintain accurate and complete accounts payable records in accordance with GAAP standards

Qualifications:

• 5+ years of experience in accounts payable, with a strong understanding of the full cycle process
• Advanced proficiency in PO matching, GL coding, and payment request procedures
• Experience working in a startup environment is a plus
• Excellent analytical and problem-solving skills
• Meticulous attention to detail and commitment to accuracy
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in accounting software (e.g., QuickBooks, Bill.com)